This page explains the documents required to obtain a business administration visa. In this page, the required documents are listed based on the assumption that you are about to start a business.
目次
Required Documents (in case of application for certification)
Documents concerning the applicant
- Application form for Certificate of Eligibility, 1 photo (4 cm (H) x 3 cm (W))
- Return envelope (with return address and 404 yen stamped envelope)
- University graduation certificate + translated statement and documents proving Japanese language proficiency * Japanese Language Proficiency Test certificate, if any
- Resume *with education and employment history
- Documents that can prove an explanation of the formation process of the investment * Documents that show how the 5 million yen was collected e.g. a copy of a bank book showing monthly salary payments, etc.
- Business plan* A detailed description of the business, the background leading up to the opening of the business, preparations made prior to the opening of the business, the services to be handled, prospective clients, images of products and services, income and expenditure plan, marketing strategy, etc.
Documents about the company
- Copy of corporate account *All pages with entries from cover to cover
- Copy of office lease agreement (must be independent as an office. Home is not acceptable)
- Photographs of the office (building exterior, entrance, mailbox, and office interior. The office must be equipped with a PC, desk, telephone, cabinets, etc.)
- Certificate of company registration
- Copy of Articles of Incorporation
- A copy of the minutes of the shareholders’ meeting at which the compensation of directors and corporate auditors was resolved
- business plan
- Copy of consent form
- Copies of resolutions of appointment and location of head office
- Copy of the resolution for selection of representative director at the time of incorporation
- Copy of letter of acceptance of office
- Copy of Certificate of Payment
- Contracts, invoices, etc. exchanged with suppliers and customers
- A copy of the notification of establishment of a payroll payment office, etc. (with the stamp of acceptance from the tax office)
- A copy of the application form for approval of the special term for payment of withholding income tax (with the stamp of acceptance from the tax office)
- A copy of the notification of incorporation (with the receipt stamp of the tax office)
- A copy of the application for approval of blue tax return (with the receipt stamp of the tax office)
- A copy of the business overview of the corporation (at the time of incorporation) (with the stamp of acceptance from the tax office)
Required documents (for change application)
Documents concerning the applicant
- Application for Change of Status of Residence
- Two (2) 4 cm (H) x 3 cm (W) photos
- Return postcard (available at the Immigration Office)
- passport
- resident card
- University diploma + translated statement
- Documents certifying Japanese language proficiency *Certificate of Japanese Language Proficiency Test (JLPT), if available
- Resume *with education and employment history
- Documents that can prove an explanation of the formation process of the investment * Documents that show how the 5 million yen was collected e.g., a copy of a bank book showing monthly salary payments, etc.
* An outline of the business, how it started, what you prepared before opening the business, the services you offer, who you plan to do business with, images of your products and services, and your income and expenditure plan, A detailed description of your marketing strategy, etc.
Company data
- Copy of corporate account *All pages with entries from cover to cover
- Copy of office lease agreement (must be independent as an office. Home is not acceptable)
- Photographs of the office (building exterior, entrance, mailbox, and office interior. The office must be equipped with a PC, desk, telephone, cabinets, etc.)
- Certificate of company registration
- Copy of Articles of Incorporation
- A copy of the minutes of the shareholders’ meeting at which executive compensation was resolved
- business plan
- Copy of consent form
- Copies of resolutions of appointment and location of head office
- Copy of the resolution for selection of representative director at the time of incorporation
- Copy of letter of acceptance of office
- Copy of Certificate of Payment
- Contracts, invoices, etc. exchanged with suppliers and customers
- A copy of the notification of establishment of a payroll payment office, etc. (with the stamp of acceptance from the tax office)
- A copy of the application form for approval of the special term for payment of withholding income tax (with the stamp of acceptance from the tax office)
- A copy of the notification of incorporation (with the receipt stamp of the tax office)
- A copy of the application for approval of blue tax return (with the receipt stamp of the tax office)
- A copy of the business overview of the corporation (at the time of incorporation) (with the stamp of acceptance from the tax office)
Required documents (for renewal application)
Documents concerning the applicant
- Application for Extension of Period of Stay
- Two (2) 4 cm (H) x 3 cm (W) photos
- Return postcard (available at the Immigration Office)
- passport
- resident card
- Certificate of taxation (or tax exemption) and certificate of tax payment for residence tax (showing total income and tax payment for the year)
Company data
- A copy of the withholding tax certificate for the previous year’s salary income and other statutory records (copy of the one with the receipt stamp)
- Copies of financial documents for the most recent fiscal year
These are examples of the documents required to obtain a business administration visa. Additional documents may be required depending on individual circumstances. Some documents cannot be collected without submitting notifications to the respective government and municipal offices prior to collecting the documents.
